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Tips for successful remote meetings: How to have a smooth online meeting

Remote meetings through video conferencing between businesses have become much more commonplace due to the advances in technology. While setting up a video conference, it is imperative to double check that you have all the right equipment which facilitates a smooth and untroubled online meeting.

Wouter Sleyffers

Friday 8 May 2020 · 3 minute read

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Remote meetings through video conferencing between businesses have become much more commonplace due to the advances in technology. Businesses save millions of dollars every year by utilizing video-conferencing systems. Online meetings allow business to be conducted on a regular basis. While setting up a video conference, it is imperative to double check that you have all the right equipment which facilitates a smooth and untroubled online meeting.

This post is #2 in a series I am writing on “Tips for successful remote meetings”, brought to you by Rate My Meeting. We use a "Remote" theme to measure your skills for successful meetings via online tools like Zoom, Skype and teleconferencing. It is not only about connecting and interacting in remote meetings but also about using the technology and making people feel part of a team.  Let’s have a look at the 2nd element Rate My Meeting uses to improve remote meetings: proper working of technical and A/V equipment.

Tips for successful remote meetings: How to have a smooth online meeting

Audio/Visual Technical Equipment

A/V equipment refers to the technology that is used to display video or images and broadcast audio in a remote meeting. Proper planning and setting up is required beforehand such as including the right accessories and software (webcam, headset or microphone, a broadband connection and web conferencing software/application like Zoom, Skype, Cisco Webex, etc.) on your device. We ensure that everyone has installed and tested the facilities beforehand. We even help you prepare for contingencies in case any of your equipment goes AWOL.

The technical equipment which is a prerequisite for conducting remote meetings is described here:

1) High Speed Internet connection prevents lag in communication.

A fast internet connection prevents communication lag between the participants in remote meetings. Thus, a high-speed connection between all participating members is a prerequisite for online meetings.

2)  External Headset (Microphone) for clear audio

In web conferences, audio is the crux of a successful meeting. If you can’t hear or be heard, the event won’t be successful. An external headset like a microphone can better record and transmit audio from your location. Encourage everyone to use a headset for clear audio.

3) Webcam for live visuals

To send your live visuals to the other party, a webcam is required in your device. These can range from a typical webcam to an orbital camera, which can be moved and focused via the accompanying software.

Rate My Meeting collects anonymous feedback to improve your meeting skills

Setting up the A/V for your virtual meeting can be frustrating. There is always something you need to deal with – a missing sound, an echo or some other glitch that delays the presentation and makes everyone in the room restless. Rate My Meeting helps you by collecting feedback from all the participants right after the meeting, to see how well you did. No more doubts about how it went, but direct, anonymous and precise input to see what you did well, and where to improve next time. The best way towards smooth and untroubled online meetings.

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Rate My Meeting is here to disrupt your meeting culture: 35% of managers’ time is spend in meetings. 50% of employees feel meetings are unproductive. And 75% of employees are not trained in meetings. Make frustrating meetings a thing of the past by measuring honest feedback on your meetings today, growing your skills with proven tools and knowledge and apply your learnings, enjoy productive meetings and show off your new skills. Reduce your work frustrations and make remote meetings more productive: create a free account and start today!

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